1.22 Delivery Requirements

Vehicles shall be delivered under the terms and conditions of this solicitation and the resulting State Price Agreements issued as a result of this solicitation and shall be of the same make, model, and equipment level as bid. Substitutions will not be allowed. The SFM Vehicle Body Codes listed in Exhibit 2 indicate the vehicle types, size and sample representative models designated/used by SFM. The Gross Vehicle Weight Rating (GVWR) for the vehicles bid shall meet or exceed the minimum GVWR when specified in the standard specifications.

Vehicles are to be delivered complete with all manufacturer standard new vehicle equipment and must be in compliance with the 2014 Vehicle Specifications for each body code and requested optional items as listed on the SFM or Ordering Entity purchase order. SFM and any Ordering Entity reserve the right to return a vehicle after acceptance that is not complete according to the 2014 Vehicle Specifications for each body code and any purchase order, if later found to be in violation. The Vendor shall promptly bring the vehicle up to the award specification or accept return of vehicle and reimburse any monies paid by the State or Ordering Entity.

Deliveries of new vehicles must be pre-approved. Vendors shall notify SFM or the Ordering Entity, in writing, via email or fax, at least five (5) working days prior to delivery. Vendors must arrive at their designated delivery time/day, and Vendors who don’t arrive within in their appointed time slot or arrive with no appointment, may be turned away until a scheduled appointment is available. Vendors shall have the purchase order number available and the number of vehicles to be delivered when calling. New vehicles will be accepted between the hours of 8:00 AM (MDT) to 12:00 PM (Noon) (MDT) and 2:00 PM (MDT) to 4:00 PM (MDT), Monday through Friday. Vendors will be notified in writing of acceptance of vehicles within thirty (30) days. If Vendor is notified of non-acceptance by SFM or Ordering Entity, Vendor has ten (10) days to repair any defects or accept a return of the vehicles with replacement to be at the discretion of SFM or the Ordering Entity. SFM Deliveries will not be permitted five (5) business days prior to the end of the month, on Mandatory State Furlough Days or on Official State Holidays. There are currently no known Mandatory Furlough Days for the State. State Holidays for the remainder of Fiscal Year 2014 and through the effective date of the resulting awards are as follows:



· October 14, 2013 (Monday)	Columbus Day
· November 11, 2013 (Thursday)	Veterans Day
· November 28, 2013 (Thursday)	Thanksgiving Day
· December 25, 2013 (Wednesday)	Christmas Day
· January 1, 2014 (Wednesday)	New Year’s Day
· January 20, 2014 (Monday)	Martin Luther King, Jr. Birthday
· February 17, 2014 (Monday)	President’s Day
· May 26, 2014 (Monday)	Memorial Day
· July 1, 2014 (Friday)	Independence Day
· September 1, 2014 (Monday)	Labor Day

1.23 Delivery Terms for State Fleet Management

The State’s terms are FOB destination with freight included to destinations in the Metropolitan Denver area (7 county areas to include: Denver, Adams, Arapahoe, Boulder, Douglas, Broomfield and Jefferson). Deliveries outside of the 7-county area are FOB destination with freight added, which has been pre-negotiated in writing between Ordering Entity and Vendor.

For vehicles delivered to other SFM designated agency locations (such as Colorado State Patrol, Department of Corrections and the Department of Transportation) awarded vendors shall notify SFM of the scheduled delivery to the designated agency at least five (5) days prior to the delivery.

Due to state budget conditions, SFM cannot accept any vehicles prior to March 1, 2014 unless authorized by SFM. Vendors shall make deliveries after this date. The exception to this condition is Public Safety, Undercover and Patrol vehicles and vehicles that may have Federal Grant funding or Agency Funding.

1.24 Delivery Compliance for State Fleet Management and Ordering Entity

The following requirements apply to vehicles at time of delivery to SFM or the Ordering Entity.

Vendors shall bring the following items into the SFM or Ordering Entity office at the time of scheduled delivery (all documents shall be typed):

1. The dealer's invoice with a typed Vehicle Identification Number (VIN), the State or Ordering Entity Purchase Order Number, and the Dealer Stock Number.
2. The manufacturer's window sticker with price and option info (Do not leave the sticker on the vehicle door glass).
3. The manufacturer's "Certificate of Origin" with a typed assignment as follows (there shall be no corrections):

Undetermined at this time
1001 East 62d Ave
Denver, CO 80216

4. The Application for Title and the Bill of Sale (if used for odometer disclosure)
5. Two sets of keys plus the key code (usually on a sticker or tag) needed for key duplication.
6. A weight slip and VIN Verification shall be provided whenever a body has been modified (i.e. hi-cube vans, box trucks and buses and stake beds, etc.).
Vendors shall leave the following items in the vehicle at the time of scheduled delivery:
1. The owner's manual visible on the front seat.
2. The Dealer Stock Number on the windshield.
3. A sixty (60) day permit shall be attached in the rear window of the vehicle.
4. Vehicles shall be washed, have license plate brackets and screws installed on the vehicle, serviced and in standard "make ready" condition (i.e. prepared for immediate use including no less than one quarter (1/4) tank reading of fuel and full tanks of Diesel Emission Fluid when equipped with DEF tanks).
Note: Vehicles must be delivered with no less than 1/4 tank of fuel, including, CNG, diesel, propane, etc., and full DEF tanks, or vehicles will be refused.
5. SFM or the Ordering Entity shall make a cursory visual check of the delivered
vehicle's condition and options to expedite the delivery process. Should any
problems be found after delivery, SFM or the Ordering Entity have up to four (4) weeks to inspect and reject the vehicle while the it is still on their lot. If rejected, the dealer shall retrieve the vehicle within one (1) business day of notification via email for correction/repairs, and then shall redeliver the vehicle as soon as the repairs are complete. The dealer will expedite repairs to its maximum capability, so as not to cause financial hardship to the State or Ordering Entity

1.25 Delivery Terms and Compliance for Institutions of Higher Education, Political Subdivisions and Non-Profits

All Institutions of Higher Education, Political Subdivisions and Registered Non-Profits must specify on the Purchase Order or commitment document all delivery terms and conditions that apply. Delivery instructions to the vendor are to be similar to State delivery instructions.

The State’s terms are FOB destination with freight included to destinations in the Metropolitan Denver area (7 county areas to include: Denver, Adams, Arapahoe, Boulder, Douglas, Broomfield and Jefferson). Deliveries outside of the 7-county areas are FOB destination with freight added, which has been pre-negotiated in writing between Ordering Entity and Vendor.

Any ordering entity may arrange to pick up a vehicle from the awarded vendor at no additional charge.

Vendors are expected to comply with delivery instructions issued by Institutions of Higher Education, Political Subdivisions and Non-Profits. Any changes or clarifications must be negotiated with and agreed to by the applicable Institution of Higher Education, Political Subdivision or Non-Profit.

The State Purchasing Agent managing the State Price Agreement should be notified immediately of any issues related to the delivery of vehicles.