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2015-0000-0000-0349
AAF International (dba); American Air Filter Company Inc.
Facilities MRO: Air Filters and Filter Media
- Contacts, Pricing, and Highlights - 

Using Agencies:
    • State of Colorado Agencies and State Institutions of Higher Education: although permissive, it is first choice for those entities (per Procurement Rules).
    • Political Subdivisions (such as counties, cities, special districts, etc.): can use at their discretion.
    • Non-Profit Organizations: NP's who annually submit an application to and have been approved by the State Purchasing Office are eligible to utilize this Price Agreement. (Contact 303-866-3640 for more information.)


Contacts (information is in process of being built)
    New Account Contact and Set Up: 8am – 5pm MT
To make the ordering process as easy as possible; have the following information ready:
  • Agency/Jurisdiction Name (i.e. Colo. Dept. of Transportation/Region 8; El Paso County/Maint. Shop)
  • Entity Type:
      • State Agency
      • Institution of Higher Education
      • Local Government
      • Non-profit Organization (Tax Exempt certificate and credit application required)
  • Tax Exempt Number
  • Primary Ordering Contact
  • Primary Phone Number
  • Email Address
  • Billing Address
  • Payment method (credit card or on account)
  • Ship-To Address
  • Have your assigned Customer Code ready for entry.

Primary Sales Contacts: Available Monday through Friday, 8am – 5pm MT


    Cindy Fahey, District Manager, AAF International, Colorado
    Cell 303-868-1287
    Email cfahey@aafintl.com

    In addition to Cindy Fahey, Customer Service is available M-F from 8:00 a.m.-6:00 p.m. MT

    AAF Customer Service – Ontario, California
    Phone 888-223-2003 Fax 888-223-6500
    Customer Service Specialists: Annie Mesa or Nancy Tapia

    Email: aaf_west@aafintl.com (that is an underscore between “f” and “w”)

    Emergency Contact: Cindy Fahey, cell 303-868-1287, available 24/7
--- Highlights ---

Note: The State Price Agreement (Participating Addendum) takes precedence over the Vendor’s on-line terms.

Ordering
Ordering Methods: AAF accepts purchase orders via--

(Preferred) Phone: Cindy Fahey- cell 303-868-1287 or Customer Service-888-223-2003

Email: Cindy Fahey – cfahey@aafintl.com, Customer Service – aaf_west@aafintl.com (that is an underscore between “f” and “w”)

FAX: Customer Service - 888-223-6500

US Mail: AAF International, PO Box 500, Strasburg, Colorado 80136


Payment Information
Terms: Net 30

Remit-To: AAF International
        24828 Network Place
        Chicago, IL 60673-1248

Accounts Receivable Contact: Monday - Friday 8:00 a.m. - 3:00 p.m. (MT)
Barb Hays, office 502-637-0166, toll free 800-869-6907, extension 0166, Email: bhays@aafintl.com

· AAF accepts all major credit cards, and Procurement credit cards


Pricing
  • All prices are ceiling prices.
  • Agencies can and should identify volume purchases or project work to possibly receive additional discounts.
  • Contact the local Sales Representative to negotiate pricing, quality, and delivery for volume purchases and project work.
  • Agencies are to follow the Colorado Procurement Code to compete requirements outside of their discretion.
  • Discounts and Market Basket- this is a partial list of products available and you can go on-line for AAF's full line of products. See the Discounts (below) for entire catalog inventory:
0- Exhibit B- AAF- MRO Pricing Discounts and Market Baskets- 7-2014-cc.pdf0- Exhibit B- AAF- MRO Pricing Discounts and Market Baskets- 7-2014-cc.pdf

AAF’s Stock Products. AAF pricing is established with set discounts (% off of list price) for a product group. Volume discount pricing is available and would be applied to a filter based on quantity ordered. Once a discount volume price is established for a specific sized filter, then that price is given to all Price Agreement customers. By adhering to this practice, it eliminates pricing discrepancies and errors by AAF.

Special Sized Products: Special sized products are non-refundable. Special sized product specifications will be verified via email with the customer prior to finalizing the order. Special sized filters are manufactured in California or another AAF USA manufacturing plant. AAF is willing to work with the individual Ordering Entity to evaluate the possibility of stocking special sized filters locally based on customer commitment. Lead time will be verified with the customer at the time the order is placed. An order confirmation will be emailed to the customer showing the ship from location and the anticipated ship date.

Valued Add Services: AAF offers Just-In-Time “JIT” programs for many customers. We can set up orders in our system with a “Do-Not-Ship-Before” date. This assists customers in scheduling their preventative maintenance jobs on a set schedule. Call Cindy Fahey in order to establish the time-line/forecast of needed filters. Once the schedule is established, AAF can then enter all the orders for whatever time frame the customer would prefer.

Delivery
  • FOB destination
  • Denver stocked items will be delivered within 3 business days (Monday - Friday).
  • Non-stock items are usually available within 10 days after receipt of order.
  • Standard stock orders normally ship from Denver. If shipped from another warehouse outside of Colorado, AAF will work with the individual Agency to determine shipping arrangements.
  • AAF’s deliveries are made by common carrier.
  • If requested by customer, a prearranged Will Call Desk pick up is available at the Denver warehouse

Returns
  • AAF accepts most returns within 60 days of product receipt of standard sized filters. Contact Cindy Fahey to coordinate return of product, cell 303-868-1287, email cfahey@aafintl.com.
  • Freight costs may be required, dependent upon the reason for return.
  • Special sized filters are not accepted as they are custom built for a specific application, and for a specific customer.


Procurement Card Security Protocol:
  • All information regarding a customer’s credit card will be kept confidential.
  • Credit card information will not be sold or placed on any list.
  • Credit card information will be used solely for the transaction initiated by the credit card user.
  • Any credit card information that is stored will be stored in secure area.
  • Any credit card information that is disposed of will be disposed in a secure manner.



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