2016-0133 LW Enterprises, Inc.; dba Alarmspecialists, Inc.
Fire Protection Services
- Contacts, Pricing, and Highlights -
CORE #2016-0000-0000-0000-0133
Using Agencies:
- State of Colorado Agencies and State Institutions of Higher Education: although permissive, it is first choice for those entities (per Procurement Rules).
- Political Subdivisions (such as counties, cities, special districts, etc.): can use at their discretion.
- Non-Profit Organizations: NP's who annually submit an application to and have been approved by the State Purchasing Office are eligible to utilize this Price Agreement. (Contact 303-866-3640 for more information.)
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*********************************************** * Customer to provide information to the Vendor at the time of service request-- for the following:
a. What specific services are requested. (For example: semi-annual fire detection and alarm system inspection.)
b. Location of the services (if more than in one building, also provide this information)
c. How many inspections/testing and for which equipment are desired, so that the Vendor can provide full service in one trip.
Example: fire extinguisher inspections- Customer to provide how many, what type (A,B,C), what size (5#, 10#, etc.), what brand, and where located (building, floor, area).
Example: if fire suppression devices- Customer to provide the type (i.e backflow), brand, location, and last inspected/tested.
d. Provide a copy of the last inspection report. (The last inspection report lists the type, manufacturer, size, last known maintenance, etc.)
e. Which Customer's staff will be contacted and their phone number for the on-site escort (if necessary) and work order completion sign-off.
Note1: In accordance with greening government goals included in the solicitation, Contractor is to reduce environmental impact by offering environmentally preferable products (when feasible), by using alternative fuel vehicles for services, and by committing to limit frequent driving whenever possible by consolidating or scheduling services regionally or locally in order to create better transportation efficiencies; thereby reducing carbon emissions.
In order to help realize this request, Ordering Entities are also asked to work with the Vendor to consolidate regional schedules of serviceand to coordinate inspection and testing services with extinguisher purchase or recharge services whenever possible.
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Contacts: 24/7 Emergency Line 303-986-5900
New Account Contact and Set Up: Monday through Friday, 8:00 AM – 4:30 PM (MT)
To make the ordering process as easy as possible; have the following information ready:
- Agency/Jurisdiction Name (i.e. Colo. Dept. of Transportation/Region 8; El Paso County/Maint. Shop)
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- Entity Type:
- State Agency
- Institution of Higher Education
- Local Government
- Non-profit Organization (Tax Exempt certificate and credit application required)
- Tax Exempt Number
- Primary Ordering Contact
- Primary Phone Number
- Email Address
- Billing Address
- Payment method (credit card or on account)
- Ship-To Address
Note: New account set up occurs within 2 business days. Please use the "Account Activation" form. xxxx
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Alarmspecialists offers customers the choice of placing Orders by:
· Phone: 303-986-5900 (preferred method)
· Email: office@alarmspec.com
· FAX: 1-866-974-96299
· Online Website: (under development).
----Ordering Contacts---
Services Contact: Monday – Friday, 8:00 AM - 4:30 PM (MT)
Product Technical Support: Monday – Friday, 8:00 AM- 4:30 PM (MT)
On-Line Account Set Up: (under development) . |
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--- Highlights ---
Note: The State Price Agreement (Participating Addendum) takes precedence over the Vendor’s on-line terms.Payment Information
Remit to: Alarmspecialists, Inc.
8081 East Orchard Road, Suite 175
Greenwood Village, CO 80111
Accounts Receivable Contact: Michelle Kurtz 303-986-5900, mkurtz@alarmspec.com
Hours: Monday - Friday, 8:00 AM - 4:30 PM (MT)
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Pricing:
- All prices are ceiling prices.
- Agencies can and should identify volume project work to possibly receive additional discounts. Contact the local Sales Representative to negotiate.
- Agencies are to follow the Colorado Procurement Code to compete requirements outside of their discretion.
- Pricing and Rates: All services requested and/or scheduled will be through a written quote by Alarmspecialists.
 0- Exhibit B- Alarmspecialists- Pricing and Rates- 3a- comments updated 1-25-16.pdf
Discounts: Alarmspecialists offers--
- 1% discount for a net fifteen (15)-day full invoice payment.
- 2% discount on single orders of portable fire extinguishers of fifty (50) or more units.
- We are a Vigilant dealer and factory trained and certified on EST Fire Alarm Systems which enables us to offer our customer’s a 20% discount on all Vigilant & EST fire alarm parts.
- We will provide one (1) hour of free training to onsite staff at the time of the test & inspection.
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Delivery:
Fire Extinguishers: portable (not water pressurized)
- Purchase of new fire extinguishers are expected to be delivered in conjunction with a services call.
- On-site inspection and testing are required to ensure the appropriate size and type of extinguisher is suitable for the location.
Services: 24/7 Emergency Line 303-986-5900
- Inspection and Testing: Services will be scheduled for specific dates/times with the customer.
- Services for Minor Repairs: minor repairs of fire protection systems are allowable in conjunction with other services provided (inspection/testing and /or sale of extinguishers). For State agencies, such repair services are allowable up to the $25,000 threshold per fiscal year and shall comply with the State Fiscal and Procurement Rules. For this solicitation purpose, installation of a full new system is not a “repair” and must be competitively bid. However, repair of an existing system or a partial augmentation is acceptable under this repairs service. Awarded Contractor shall provide OEM parts for normal maintenance and repairs of systems. Applicable discount rates for repair/replacement parts are to be offered to all Ordering Entities. Ordering Entity is to request a quote from the Contractor and agreed to in writing through a purchase order, order, or other contracting method.
Fire Protection Systems: Services will be scheduled for specific dates/times with the customer.
- Fire Detection and Alarm Systems
- Fire Sprinkler Systems
- Backflow Prevention Systems
- Emergency-Exit Lighting Systems
- Overhead Hood Fire Suppression Systems
- Special Hazard Systems
- Automatic Fire Pumps
- Standpipes
Services Regions: Alarmspecialists offers services for these Regions (see list of counties in each Region):
- Region 1, Denver Metro
- Region 2, South Central
- Region 3, North Central
- Region 4, West Central.
 0- Exhibit E- Alarmspecialists Colorado Services Regions- 2a.pdf |
Returns:
- For most stock items, Alarmspecialists offers returns on new, unused merchandise and will be accepted within 30 days of initial delivery. Items must be returned in original packaging along with any enclosed documentation.
- If customer desires to return an item(s), customer will contact Alarmspecialists at 303-986-5900 and the ordering Coordinator completes an internal Return Merchandise Authorization (“RMA”) and assigns an RMA number. The Coordinator will advise the customer if the item(s) will be picked up by Alarmspecialists or if the customer is to send it to Alarmspecialists through an approved method. (Some components may have hazardous materials restrictions.) If the customer sends the item(s), the customer must place the RMA number on the outside of the package.
- If the item(s) returned are defective, damaged in the box, or surplus goods and/or approved for replacement, a credit for the items along with the cost of initial shipping may be applied to customer’s account. All credits are applied to account within 30 days of receipt of returned items. (Replacements are shipped to customer at no additional charge.) Restock fees may be applicable for special ordered items and will be negotiated with the customer and agreed upon in writing (via email is acceptable).
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Procurement Card Security Protocol:
- All credit and procurement cards are processed under strict security measures. Any credit card information that is stored is protected under our secured accounting software and will be disposed in a secure manner.
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