Price Agreement is in progress of being built---

CORE #2016-0000-0000-0000-0134


Using Agencies:

State of Colorado Agencies and State Institutions of Higher Education: although permissive, it is first choice for those entities (per Procurement Rules). Political Subdivisions (such as counties, cities, special districts, etc.): can use at their discretion. Non-Profit Organizations: NP's who annually submit an application to and have been approved by the State Purchasing Office are eligible to utilize this Price Agreement. (Contact 303-866-3640 for more information.)

************************************************ Customer to provide information to the Vendor at the time of service request-- for the following:

a. What specific services are requested. (For example: semi-annual fire detection and alarm system inspection.)

b. Location of the services (if more than in one building, also provide this information)

c. How many inspections/testing and for which equipment are desired, so that the Vendor can provide full service in one trip.

Example: fire extinguisher inspections- Customer to provide how many, what type (A,B,C), what size (5#, 10#, etc.), what brand, and where located (building, floor, area).

Example: if fire suppression devices- Customer to provide the type (i.e backflow), brand, location, and last inspected/tested.

d. Provide a copy of the last inspection report. (The last inspection report lists the type, manufacturer, size, last known maintenance, etc.)

e. Which Customer's staff will be contacted and their phone number for the on-site escort (if necessary) and work order completion sign-off.

Note1: In accordance with greening government goals included in the solicitation, Contractor is to reduce environmental impact by offering environmentally preferable products (when feasible), by using alternative fuel vehicles for services, and by committing to limit frequent driving whenever possible by consolidating or scheduling services regionally or locally in order to create better transportation efficiencies; thereby reducing carbon emissions.

In order to help realize this request, Ordering Entities are also asked to work with the Vendor to consolidate regional schedules of serviceand to coordinate inspection and testing services with extinguisher purchase or recharge services whenever possible.

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Contacts

Step 1: New Account Contact and Set-Up: Monday through Friday, 8:00 a.m. – 5:00 p.m. (MT) Natalie Hancheck, (719) 246-3257, nhancheck@jci.com On-Line Account Set-Up: (pending set up) To make the ordering process as easy as possible; have the following information ready: Agency/Jurisdiction Name (i.e. Colo. Dept. of Transportation/Region 8; El Paso County/Maint. Shop) Entity Type: State Agency Institution of Higher Education Local Government Non-profit Organization (Tax Exempt certificate and credit application required) Tax Exempt Number Primary Ordering Contact Primary Phone Number Email Address Billing Address Payment method (credit card or on account) Ship-To Address Note: x. . Step 2: Statewide Services Schedulers: Monday through Friday, 8:00 a.m. – 5:00 p.m. (MT) Call 303-355-0500 (Denver branch) or (719) 574-4215 (Colorado Springs branch) x Online Orders: (place URL here) (pending set up) For assistance and set up: name and phone number (office) or xx (toll free) Primary Sales and Services Contact: Available Monday through Friday, 8:00 a.m. - 5:00 p.m. (MT) Natalie Hancheck, Customer Care Rep. (719) 246-3257, nhancheck@jci.com Point of Contact- Northern Colorado Service & Inspections (Regions 1, 3, &5) Service Supervisor: Tamara Lopez (720) 427-7469, TALopez@SimplexGrinnell.com Inspections Supervisor: John Wilson (303) 961-2155, JOWilson@SimplexGrinnell.com Point of Contact- Southern Colorado Service & Inspections (Regions 2, 4, 6 & 7) Service Supervisor: Jeremy Lientz (719) 200-4941, jlientz@SimplexGrinnell.com Inspections Supervisor: Justin Schawe (719) 499-2622, jschawe@SimplexGrinnell.com For all 7 Regions of the State 0- Exhibit E- SimplexGrinnell- Colorado Services Regions- BW- 5a.pdf . 24/7 Emergency Line - Statewide: (after hours) 303-355-0500 (Denver branch) or 719-574-4215 (Colorado Springs branch).

Note: The State Price Agreement takes precedence over the Vendor’s on-line terms.Payment Information

Terms: Net 30 Remit to: xx address xx Accounts Receivable Contact: xx (office) or xx (toll free) Hours: 8:00 a.m. – 5:00 p.m. (MT)

Delivery:

Fire Extinguishers: portable (not water pressurized) Purchase of new fire extinguishers are expected to be delivered in conjunction with a services call. On-site inspection and testing are required to ensure the appropriate size and type of extinguisher is suitable for the location. Services: Inspection and Testing: Services will be scheduled for specific dates/times with the customer. Services for Minor Repairs: minor repairs of fire protection systems are allowable in conjunction with other services provided (inspection/testing and /or sale of extinguishers). For State agencies, such repair services are allowable up to the $25,000 threshold per fiscal year and shall comply with the State Fiscal and Procurement Rules. For this solicitation purpose, installation of a full new system is not a “repair” and must be competitively bid. However, repair of an existing system or a partial augmentation is acceptable under this repairs service. Awarded Contractor shall provide OEM parts for normal maintenance and repairs of systems. Applicable discount rates for repair/replacement parts are to be offered to all Ordering Entities. Ordering Entity is to request a quote from the Contractor and agreed to in writing through a purchase order, order, or other contracting method. Services will be scheduled for specific dates/times with the customer. Fire Protection Systems: Fire Detection and Alarm Systems Fire Sprinkler Systems Backflow Prevention Systems Emergency-Exit Lighting Systems Overhead Hood Fire Suppression Systems Special Hazard Systems Automatic Fire Pumps Standpipes Services Regions: Empire Fire offers Statewide services for all 7 Regions (see list of counties in each Region): Region 1, Denver Metro Region 2, South Central Region 3, North Central Region 4, West Central Region 5, Northwestern Region 6, Southwestern Region 7, Southeastern 0- Exhibit E- SimplexGrinnell- Colorado Services Regions- BW- 5a.pdf

Pricing:

All prices are ceiling prices. Agencies can and should identify volume project work to possibly receive additional discounts. Contact the local Sales Representative to negotiate. Agencies are to follow the Colorado Procurement Code to compete requirements outside of their discretion. Pricing and rates: 0- Exhibit B- SimplexGrinnell - Pricing and Rates- BW- 5a.pdf

Returns:

In order to return purchased equipment, the customer contacts either the Northern or Southern Systems Integrity Representative for authorized approval of the return. The SIR will send the customer a return form to be completed and return along with the equipment. All equipment must be in the original packing in new and unused condition in order to be accepted as a return, and returned within 60 days. Complete the attached form and send to either of the Representatives below: x Northern Colorado- Systems Integrity Representative: Rayna Bicknell, 720-941-2262, rbicknell@simplexgrinnell.com Southern Colorado- Systems Integrity Representative Tanya Peterson , 719-799-2161, tpeterson@simplexgrinnell.com

(information is in process of being built)
Procurement Card Security Protocol:

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